For Owners Who Can’t Step Away
You Didn’t Build a Business. You Built a Job That Owns You.
The phone rings while you’re on a job. The quote sits there unsent. The invoice goes out late. You catch up at 9 at night. We build systems that do that work for you — so the business keeps running when you don’t.
Step one is $1,500 — and it comes off the fix
Does Your Week Look Like This?
If you nod at three or more of these, you are not disorganized. You just never had anyone show you which parts a machine could do.
- You miss calls on the job. Some of those people never call back.
- You send a quote. They go quiet. You forget to chase it.
- You bill late because you hate billing. So you get paid late.
- You do paperwork at night, after the kids are down.
- You have not taken a real week off in years.
- If you got sick for two weeks, the money would stop.
Every one of those is a job you are doing by hand.
You Don’t Need to Hire Someone. You Need a System.
A person costs you $50,000 a year. You have to train them, cover them on vacation, and replace them when they quit.
A system costs you once. It works at 9pm. It works on Sunday. It never forgets, never calls in sick, and never quits.
Most of what is eating your week can be handed to one.
We Have Already Built These
Different industries, same machine. Each of these is a system we would build for you — we just built it for someone else first.
Orders typed in twice
RenMax took wholesale orders by phone and email. Then a person re-typed every single one of them into QuickBooks by hand.
What we did: We built a private ordering portal. Customers place their own orders and it writes straight into the books.
Nobody re-types anything
Same problem as: Job to Invoice Handoff
Quotes getting lost
Cosulich Interiors got quote requests through their website and lost track of them. Nobody was even sure which product a customer meant.
What we did: We built a request system that captures the exact product and alerts the team the second it comes in.
Nothing falls through
Same problem as: Quote Follow-Up
Three kinds of buyer, one mess
Secret Swig sold to retail, wholesale, and custom-engraving buyers through one store. Every order type needed different handling, and staff sorted it by hand.
What we did: We rebuilt the workflow so each order routes itself to the right process without anyone deciding.
Sorts itself now
Same problem as: Order Routing
Systems like these run from $7,500 to $20,000 or more, depending on how many pieces have to talk to each other.
Here Is the Math. It Is Not Complicated.
Doing It by Hand
- Two people
- 12 hours a week each on repeat work
- That is
- 1,250 hours a year
- At $30 an hour
- $37,500 a year
- And it repeats
- Every year. Forever.
Doing It With a System
- It runs
- Nights, weekends, holidays
- You pay for it
- One time only
- Year two costs
- $0
- You get back
- About 1,250 hours
Those are example numbers, not yours. That is exactly what step one is for — I use your real hours and your real pay rates, so you are not deciding off a guess.
Step One: Find the Headache That Costs the Most
You have ten problems. Fixing the wrong one first is how people waste money. In one day I find the one that is actually bleeding you — and we price the fix.
Your systems map
Every tool you run, and every place information gets typed in twice.
The busywork list
Every repeat task: who does it, how often, and how many minutes it eats.
The real cost
Hours per year, and what those hours cost you at your actual pay rates.
Can it actually be done
What your software will and will not allow. I check the APIs and connections before anyone promises you anything.
What to fix first
A build order. Biggest cost and easiest fix goes to the top.
A fixed-price plan
Exactly what each fix costs to build. No hourly billing. No surprises.
How The Day Works
One day in your business. I do the digging. You get a number.
Morning
We watch the real work
I sit with the people who actually do the task and count the real minutes. I do not take anyone at their word, including you.
Midday
We get into your systems
What has an API and what does not. Where your data actually lives. What your software will and will not let us touch.
Afternoon
We build the numbers
Hours per year, what those hours cost you at your real pay rates, and which of it can honestly be automated.
Within 48 hours
You get the report
A written report, a walkthrough call, and a fixed price for every fix I recommend.
One Simple Price
No hourly billing. No open-ended discovery. You know the cost before we start.
Busywork Audit
$1,500
one area of your business · one day on site
- You pick the area — sales intake, scheduling, invoicing, whatever hurts most
- I measure the real hours with the people who do the work
- A written report plus a walkthrough call
- A fixed price for every fix we recommend
- The full $1,500 comes off your build if you hire us
Want your whole business reviewed instead of one area? That is a $3,500 engagement.
Is This For You?
I would rather tell you no now than take your money and disappoint you later.
A good fit if…
- Someone on your team spends hours every week on the same repeat task
- The same information gets typed into more than one system
- You have felt the problem for a while but never put a number on it
- You want it fixed in the next 90 days, not someday
Probably not yet if…
- You are a one-person shop with almost no repeat admin work
- You just switched your main software and things are still settling
- You want a price today without anyone looking at how you actually work
Quick Questions
What if you find we do not need anything automated?
Then we tell you that. You keep the report, and you just saved yourself a project you did not need. It does happen.
Do we have to buy new software?
Usually not. Most of the time we connect the tools you already run. If something new is needed, we say so in the report and show you the cost.
Who has to be involved?
You, for the kickoff and the walkthrough. Then one to three people who actually do the work, for a short screen share. That is it.
What if we want to build it ourselves?
The report is yours to keep. It is written plainly enough that any developer could follow it. We would rather you own your systems than feel stuck with us.
What If You Do Nothing?
Nothing changes. Next year looks exactly like this one. The phone still rings while you are on a job. The quotes still go quiet. You still catch up at 9 at night.
That is a real option. It is just not a free one.
You Can Keep Doing It By Hand. Or You Can Stop.
One day on site. $1,500. We find the work that is eating you alive, put a real number on it, and show you what it costs to hand it to a machine.
Show Me What’s Eating My Week